Supplier Terms and Conditions
Buying Agreement
This Agreement for the Buying of Goods ('Agreement') is entered into on the first date of Purchase Order issuance by the Buyer (‘the Effective Date'), by and between any individual or entity receiving one or more purchase orders (the "Seller"), and Microchip USA LLC, a Florida limited liability company, with its principal place of business at 501 East Kennedy Blvd., Suite 1400, Tampa, FL 33602 (the "Buyer"). In consideration of the mutual promises and conditions expressed herein, and other good and valuable consideration, Seller and Buyer agree as follows:
1. Description and Quantity of Goods. Seller shall transfer and deliver to Buyer, and Buyer shall accept and pay for the goods described in the Purchase Order (the 'Goods').
2. Delivery; Risk of Loss. Seller shall deliver the Goods to Buyer at a location specified in writing by the Seller, on or before a date specified in writing by the Seller within ten (10)
business days after placement of a Purchase Order, during regular business hours. Seller acknowledges that timely delivery of conforming Goods to the Buyer is of the essence. Seller agrees to pay all transportation and insurance charges incurred in delivering the Goods to the Buyer. Title and risk of loss will pass F.O.B. destination. Seller shall package the Goods in ANSI/ESD (i.e. moisture sensitivity, electro-static discharge (ESD) protected, dry-packed, vacuum sealed packaging applicable to all electronic components per ANSI standard) and in accordance with Buyer's reasonable instructions.
3. Inspection of Goods.
Buyer shall have one (1) year from the date of arrival of the shipment of Goods at the shipping location designated by Buyer to inspect the Goods for any discrepancies in quality or quantity in its sole discretion, including, but not limited to Goods status as: remarked or containing remarked parts; failing inspection; counterfeit or containing counterfeit parts; retinned or containing retinned parts; improper function during or after testing; originating from incorrect Original Component Manufacturer (OCM); arriving in incorrect packaging type; previously used or containing previously used parts; inconsistent internal die marking or bond wiring; not aligning with manufacturer data sheet; being marked with a different manufacturing part number than that referenced on Buyer’s Purchase Order; quantities different from what is referenced on Buyer’s Purchase Order; or a change in unit price from that referenced on Buyer’s Purchase Order. Buyer shall notify Seller of any such discrepancies, in which event Seller shall arrange for the return of the non-conforming Goods at Seller's expense along with Return Merchandise Authorization (RMA) and shipping account information, and, based on Buyer’s election, Seller will either i) refund Buyer for all amounts paid for the non-conforming Goods within ten (10) business days of Buyer's notice and election or ii) cure the non-conforming issues within ten (10) business days of Buyer’s notice and election.
4. Price; Payment. Buyer shall pay Seller the Purchase
Order amount for the Goods within thirty (30) days after the Goods are received
by the Buyer; however, if payment is made within ten (10) days of receipt of
the Goods the Buyer shall be entitled to two percent (2%) discount.
5. Warranty. Seller warrants that the title to the
Goods shall be good and shall be free and clean of all security interests,
liens, encumbrances and/or colorable claims, including any claims of patent
infringement or the like; warrants that all the Goods shall be of merchantable
quality,
free from defects in material, design
and workmanship, shall be fit for the particular purposes
intended, and that any discrepancies
will be subject to refund or cured with conforming
goods per Section 3 above; are genuine,
new, original, un-pulled, un-programmed,
solderable, without bent or formed
leads, test dot or other 3rd party markings; are contained
in the original manufacturer’s
packaging, marked with all original part number markings and
codes, and of the grade and quality
specified in accordance with all manufacturer or other
specifications; have date codes no
later than 36 months old, unless expressly stated otherwise
in the purchase order; that all programmable
devices are free of all pre-programming; for any
Goods that have a shelf life, such
Goods will have the greater of (i) 80% of their shelf life or
(ii) two (2) years of shelf life
remaining at the time of shipment; conform to the order, to
specifications, drawings, and other
descriptions referenced in the order, and to any accepted
samples; shall be free from defects in
materials and workmanship; shall be free from defects
in design unless the design was
supplied by Buyer; and shall be fit and safe for the intended
purposes. Seller expressly warrants
that the goods conform to all manufacturer or other
agreed- to specifications, including,
without limitation, compliance with substance
prohibitions and restrictions set out
in EU Directive 2002/95/EC, Restriction on Hazardous
Substances (RoHS) and any other related
or similar, implementing laws, rules, regulations,
standards and restrictions within the
United States, the European Community, China or other
countries. Except for the warranties
set forth in compliance with environmental and other
regulations, all of which shall have
the maximum warranty period allowed by law, the
warranties herein shall extend for the
longer of (i) one (1) year from Buyer’s receipt of the
goods, or (ii) the warranty period provided
by the manufacturer. Seller further warrants and
affirms that, in the event of Seller’s
failure to timely deliver the Goods under this Agreement
or indication that it will not be able
to deliver the Goods timely, Buyer shall have the same
remedy for refund as it would have
under Section 3(i) regarding for non-conforming goods
upon written notice to Seller.
6. Governing Law; Venue; Alternative Dispute Resolution; Fees and Costs. Except as
otherwise provided for herein, this
Agreement and all rights and obligations of the parties,
shall be governed by the Uniform
Commercial Code as enacted and in force in the State of
Florida. The parties hereby agree that
any action arising out of this Agreement must be
preceded by the good-faith attempt to
successfully mediate the case in accordance with
USA&M mediation procedures that
shall not impasse until the parties have participated in at
least ten (10) hours of mediation. In
the event of the impasse, the parties agree that they, in
lieu of utilizing the state or federal
court systems for litigation, will resort to binding
arbitration in accordance with
USA&M procedures as the sole means of dispute resolution
after an unsuccessful mediation
attempt. The arbitration shall be administered by the
USA&M office for Jacksonville, FL
or another similarly situated institution of Seller’s
choosing within the State of Florida.
The decision of the arbitrator will be final,
non-appealable, enforceable, and
binding on the parties.
If either party to this Agreement institutes a proceeding to enforce any provision of the Agreement, or for damages by reason of any breach of this Agreement or otherwise arising
out of this Agreement, then the
prevailing party will be entitled to recover from the other
party all associated costs, including,
without limitation, litigation costs and such amounts as
the court or arbitrator may award as
reasonable attorney’s fees and expenses for services rendered to the prevailing
party during the proceedings.
7. Limitation on Liability. Seller agrees that the Buyer is not liable for the following: i)
non-conforming Goods providing by
Seller (e.g. the Goods fail tested, are deemed
counterfeit, or are deemed
non-conforming based on any of the conditions outlined in Section
or which are attributable to Seller);
ii) shipping mistakes (e.g. commercial invoice mistakes,
country of origin (COO) designations,
etc.) that result in tariffs or customs duties; or any
matter which gives rise to a breach by
Seller under this Agreement or negligence or other
wrongful conduct by Seller or its
employees, officers, agents, affiliates, subsidiaries, joint
venturers, partners, contractors, or
agents. Any costs or expenses or any kind caused by
matters covered by this Section 7 shall
be setoff and deducted from Buyer’s payment(s) to
Seller in addition to any other
remedies available to Buyer.
IN NO EVENT SHALL BUYER BE LIABLE UNDER
THIS AGREEMENT TO THE SELLER FOR ANY INCIDENTAL, CONSEQUENTIAL, INDIRECT,
STATUTORY, SPECIAL,
EXEMPLARY OR PUNITIVE DAMAGES,
INCLUDING, BUT NOT LIMITED TO,
LOST PROFITS, LOSS OF USE, LOSS OF
TIME, LOSS OF DATA, INTERRUPTION OF
SERVICE OR SHUTDOWN OR SLOWDOWN COSTS,
INCONVENIENCE, LOSS
BUSINESS OPPORTUNITIES, DAMAGE TO
GOODWILL OR REPUTATION, OR
OTHER ECONOMIC LOSS, REGARDLESS OF
WHETHER SUCH LIABILITY IS
BASED ON BREACH OF CONTRACT, TORT,
STRICT LIABILITY OR OTHERWISE,
AND EVEN IF ADVISED OF THE POSSIBILITY
OF SUCH DAMAGES OR SUCH
DAMAGES COULD HAVE BEEN REASONABLY
FORESEEN. THE LIABILITY OF
BUYER, AND SELLER’S SOLE AND EXCLUSIVE
REMEDY FOR DAMAGES FOR
ANY CLAIM OF ANY KIND WHATSOEVER UNDER
THIS AGREEMENT,
REGARDLESS OF LEGAL THEORY, SHALL NOT
BE GREATER THAN THE ACTUAL
PURCHASE PRICE OF THOSE GOODS WITH
RESPECT TO WHICH SUCH CLAIM IS
MADE.
8. Indemnification. Seller acknowledges that Buyer is
relying on Seller’s representations to timely provide conforming Goods
consistent with this Agreement, purchase orders, and applicable law. Seller
will indemnify Buyer and its employees, officers, agents, affiliates, subsidiaries,
joint venturers, partners, and contractors against any and all liabilities,
fines, fees, expenses, costs, attorney fees, damages, claims, or other losses
relating to claim or actions that result from or arise this Agreement or in
connection with products supplied by Seller whether they be used in the Buyer’s
product, in combination with other products, or resold unless it is adjudicated
by a court of competent jurisdiction that such claim was the result of Buyer’s
gross negligence or intentional misconduct, which gross negligence or misconduct
shall not include any alleged failure of Buyer to notice any defect,
discrepancy, or non-conformity before, during, or after the inspection period
set forth in Section 3 above. Seller will further indemnify Buyer against all
liabilities for infringement of third-party intellectual property rights arising
out of any transaction under this Agreement.
9. Severability. In
the event that any term of this Agreement is deemed to be invalid, illegal or otherwise
unenforceable (1) the parties shall use all reasonable efforts to negotiate in
good faith to amend the term to eliminate any such invalidity, illegality, or
unenforceability to the extent practically possible, taking into full account
their original intent when entering into this Agreement in the first instance,
and (2) the remaining provisions hereof shall continue in full force and
effect.
10. Force Majeure and Excuses for Non-Performance.
Time is of the essence of this Agreement,
and Seller shall not be excused from performance based on any force majeure or other
excuse for non-performance. In the event Seller cannot timely perform under
this Agreement, Seller has an affirmative duty to promptly notify Seller of the
event giving rise to non-performance so that Seller may proceed to elect
remedies consistent with this Agreement.
11. Assignment
. Neither party may transfer or otherwise transfer this Agreement, in whole or in
part, without the prior written consent
of the other party in each instance, such consent not to
be unreasonably withheld, conditioned,
or delayed. Notwithstanding the foregoing, Buyer
shall be free to assign this Agreement
in its entirety to any (1) affiliate of Seller or (2)
successor entity of Seller that assumes
all, or a majority of, such party’s assets in writing.
Any assignment in
violation of this clause shall be voidable at Buyer’s election.
12. Non-Disparagement . Buyer agrees that they will not, either in their own account or directly
or indirectly in conjunction with or on
behalf of any other person or entity, disparage or
otherwise speak or write negatively
about Seller or its employees, officers, agents, affiliates,
subsidiaries, joint
venturers, partners, and contractors.
13. Export Control Statements. Seller warrants that all Goods are in compliance with U.S. laws
or the laws of the jurisdiction(s)
applicable to the transaction. Seller warrants that Seller will
not permit any products to be shipped
in violation of U.S. laws, including U.S. export laws
and U.S. hazardous materials laws.
Seller assumes full responsibility for compliance with
applicable export laws and hazardous
materials laws prior to any export or shipment from or
within the United States of Goods
ordered by Buyer and agrees to hold harmless and
indemnify Buyer from any damages,
liabilities, costs and expenses of any kind, including
attorney’s fees, relating to any violations
of laws or regulation committed by Seller or its
agents, employees, affiliates,
subsidiaries, representatives, partners, joint venturers,
successors, or related entities. Seller
agrees to pay any taxes, tariffs or duties, associated with
the import or export
of products purchased from Buyer in full, without offset.
14. Confidential Information; Non-Solicitation of/Non-Interference with Customers, Clients, Vendors, and Employees.
Parties understand that Confidential Information of Buyer incidentally disclosed to Seller under this Agreement is property of the Buyer, must only be used in the furtherance of this Agreement and for benefit of the Buyer and not for any other purpose, and Seller is not authorized to disclose or permit disclosure of the information to third parties. Such Confidential Information includes but is not limited to: all information relating to the Buyer’s products, business and operations including, but not limited to, business plans, financial records, customers, suppliers, vendors, products, product samples, costs, sources, strategies, inventions, procedures, sales aids or literature, sales data, technical advice or knowledge, contractual agreements, pricing, price lists, product white paper, product specifications, trade secrets, procedures, distribution methods, inventories, marketing strategies and interests, algorithms, data, designs, drawings, work sheets, blueprints, concepts, manufacturing processes, computer programs and systems, and know-how or other intellectual property of Buyer and/or any of its affiliates that may be at any time furnished, gleaned directly or incidentally, communicated to, accessed by, or otherwise delivered to Seller hereunder, whether in oral, tangible, electronic or other form, and whether or not labeled or otherwise described to Seller as being confidential in nature, and all other non-public information provided to, accessed by, or gleaned by Seller pursuant to the performance of this Agreement, including without limitation, financial, technical, and business information of the Buyer. Seller may not, directly or indirectly, solicit or attempt to solicit any business from any of the Buyer’s Agents, Customers, Clients, Vendors, or Employees until the expiration of the sixty (60) months after the termination of the relationship between Parties, regardless of the reason for the termination, During that period, Seller may not, directly or indirectly, on its own behalf or on behalf of or in conjunction with any person or legal entity, recruit, solicit, or induce, or attempt to recruit, solicit, or induce, any Agents, Customers, Clients, Vendors, or Employees of the Buyer to terminate their contractual or otherwise diminish their relationship with Buyer.
15. TOOLS, DRAWINGS, MATERIALS, ETC.
Seller shall use all designs, tools, jigs,
patterns, drawings, information,
equipment, and other items ("Items") furnished by Buyer
only in the production of the goods or
performance of services called for herein. Seller shall
exercise care with property belonging
to customers or external providers while it is under the
organization’s control or being used by
the organization. Seller shall identify, verify, protect,
and Buyer’s property provided for use
or incorporation into the products and services. Buyer
makes no warranty, express or implied,
concerning the accuracy of any of the items it
furnishes. All work must be in strict
accordance with specifications, regardless of any
deficiency in Items supplied by Buyer.
Title to all Items furnished shall remain in Buyer, and
upon completion or termination of this
order all items shall be returned to Buyer or disposed
of in accordance with Buyer's
directions. When the property of Buyer is lost, damaged, or
otherwise found to be unsuitable for
use, Seller shall report this to the buyer and retain
documented information on what has
occurred. Seller shall assume all risk of loss of the
Items or damage to persons or property
(including to the Items) resulting in any way from
Seller's possession or use of the
Items, and Seller agrees to hold Buyer harmless from all
Claims due to injury or damage to any
person or property resulting directly or indirectly from
the Items or use
thereof.
16. Survival. Provisions of this Agreement concerning payments, confidentiality,
non-disparagement &
non-solicitation, indemnification, governing law, mediation &
arbitration, and limitations on
liability shall survive any termination or expiration of this
Agreement.
17. Entire Agreement; Modification; Waiver.
This Agreement is the entire agreement between the Parties with respect to the subject matter hereof and supersedes any prior agreement or communications between the parties, whether written, oral, electronic or otherwise. No change or modification to this Agreement shall be valid unless in writing and signed by an authorized representative of the parties. No waiver of any term or right in this Agreement shall be effective unless in writing, signed by an authorized representative of the waiving party. The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver or modification of such provision, or impairment of its right to enforce such provision or any other provision of this Agreement thereafter.
18. Acceptance by Seller. The terms and conditions of this Agreement are incorporated
by
reference into each and every Order of
Buyer, and Buyer’s act of placing an Order to Seller
shall constitute acceptance by Seller of
these terms unless otherwise agreed in a writing
signed an authorized agent of each
party. Seller’s representation in this Section is a material
inducement by Seller to Buyer regarding
Buyer’s submission of orders for purchase of
Goods.
19. Insolvency. In the event of the institution of any proceedings
by or against Seller in
bankruptcy or insolvency or under any
provisions of the Bankruptcy Act or for the
appointment of a receiver or trustee or
an assignment for the benefit of creditors of either
party, the other Buyer may terminate an
order subject to this Agreement without further cost
or liability in
addition to any other remedies Buyer may have.
20. Conflict Minerals Policy. On August 22, 2012, the Securities and Exchange Commission
adopted Section 1502 of the Dodd-Frank
Wall Street Reform and Consumer Protection Act
(the “Conflict Minerals Law”). The
Conflict Minerals Law requires all publicly traded
companies to report annually to the SEC
whether they use Conflict Minerals including gold,
wolframite, casserite,
columbite-tantalite and their derivative metals, which include tin,
tungsten, tantalum and any other
compounds designated by the U.S. Secretary of State.
Suppliers are expected to provide all
necessary due diligence information to confirm that all
material supplied to Direct are
Conflict-free. Suppliers are expected to pass this requirement
onto their supply
chain.
21. ITAR. The seller shall control the disclosure of, and access to, all technical data,
information, hardware, and other items
received under this Purchase Order in accordance
with U.S. export control laws and
regulations including, but not limited to, the International
Traffic in Arms Regulations (ITAR, 22
CFR 120-130) and the Export Administration
Regulations (EAR, 15 CFR Parts 730-
774). The Seller shall indemnify the Buyer for all
liabilities, penalties, losses,
damages, costs and/or expenses that may be imposed on, or
incurred by, the Buyer in connection
with any violations of these export control laws and
regulations by the
Seller.
22. Representation Regarding Status. Seller represents and warrants that it is not, and will not be at any time during the performance of this purchase order, listed or named on, or affiliated with a party listed or named on, the “Excluded Parties List System” or “EPLS,” as described in the Federal Acquisition Regulations (currently Section 9.404). In the event of a violation of this representation, without limiting its other rights and remedies, Buyer reserves the right to terminate this purchase order without penalty. As of the date of sale to Buyer, Seller shall immediately advise Buyer’s purchasing representative in writing if Seller is unable to make any warranty or representative set forth above for any item covered by this order. Do not ship such to Buyer unless instructed to do so in writing by Buyer’s purchasing representative.
23. Conditions Applicable Only If This Order Is Placed Under Government Contracts Or Subcontracts. If this order is placed pursuant to a
Government prime contract or subcontract
referenced by a number, DPAS rating, or
otherwise in this purchase order, the following
clauses set forth in the FAR and DFARS
as in effect on the date hereof are incorporated
herein by reference
with the same force and effect as if set forth in full.